Event & Festival Coordination
Behind-the-scenes expertise for flawless media execution
Large-scale events and festivals require more than great photographers. They need coordination. We provide the logistical backbone that ensures your media team is in the right place at the right time, with the access and support they need to deliver exceptional content.
From pre-event planning through post-event delivery, we handle the details so creators can focus on creating and organizers can focus on their guests.
The Glue That Holds It Together
Great events look effortless from the outside. Behind the scenes, it's coordination - making sure the right people are in the right place at the right time with the right information.
We bring project management discipline to event execution. Clear communication, documented plans, backup contingencies, and real-time problem solving. Whether you need someone to manage your media team or coordinate your entire production, we keep things running.
What We Offer
Media Team Management
Coordinating photographers, videographers, and content creators. Shot assignments, schedules, and communication so everyone knows where to be and when.
On-Site Logistics
Managing access, credentials, positioning, and timing. We handle the details so your creative team can focus on capturing great content.
Vendor Coordination
Working with venues, production teams, caterers, and third parties. Single point of contact to keep everything running smoothly.
Content Planning
Pre-event strategy for what to capture, when, and why. Shot lists, key moments, and contingency plans for the unexpected.
Real-Time Content Distribution
Workflow systems for getting content from camera to social channels during the event. Quick selects, approvals, and posting.
Post-Event Delivery
Organized handoff of all assets with clear naming, tagging, and documentation. Everything in one place, ready to use.
How We Work
Scope
We understand your event, goals, and constraints. What does success look like? What are the non-negotiables?
Plan
Detailed coordination plan: team assignments, schedules, shot lists, vendor contacts, contingencies.
Execute
On-site management keeping everything on track. Real-time problem solving and communication.
Deliver
Post-event wrap-up: asset delivery, documentation, debrief, and lessons learned.
Ready to Bring Your Vision to Life?
Let's collaborate to create stunning visual content and memorable experiences that resonate with your audience.